In this document, the ‘Charity’ means the JMB Educational Fund, Registered Charity: 1164262
- Personal Data
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (GDPR).
- Submission and Capture of your Personal Data
In the first contact with the Charity, we will seek your permission to capture and store your personal data. This may include:
- Postal Address;
- Email Address;
- Telephone Number(s).
In the first contact with the Charity, we will seek your preferences as to how you wish us to communicate with you (post, email, telephone, text). You can change these preferences at any time by contacting the Charity using the contact information in this Policy.
If you are an active Sponsor or donor, we need to have at least one means of contacting you so that, for example, we can liaise with you on financial matters directly relating to your sponsorship.
- How we use your Personal Data
We use your personal data for the following purposes:
- To enable us to provide a Charitable service as specified in our constitution;
- To administer records of sponsors, donors and others who wish to interact with the Charity;
- To fundraise and promote the interests of the Charity;
- To maintain our own accounts and records (including the processing of gift aid applications);
- To inform you of news, events, activities and services associated with the Charity;
- To contact you in response to a specific enquiry/request
- To send you promotional emails/mailings or to call you about news, events, activities and services and keep you informed about Charity events;
- For our own internal data statistics;
- Legal Purposes such as any compliance required with the Charity Commission.
- Retention of your Personal Data
We will only retain your personal data for as long as:
- it is needed for the purposes set out in this document;
- the law requires us to.
In general, this means that we will only hold your personal data for a minimum of 1 year and a maximum of 7 years.
For as long as you remain involved with the Charity, we will retain data while it is still current and, in the case of Gift Aid declarations and associated paperwork, for up to 6 years after the calendar year to which they relate.
We will delete your Personal Data if you cease to be involved with the Charity and request that your data is deleted. In any case, such data will be deleted after 12 months from the date that you cease to be involved with the Charity with the exception of any information which needs to be retained for longer due to legal reasons (e.g. Gift Aid information).
- Securing your Personal Data
The Charity complies with its obligations under the GDPR by keeping personal data up-to-date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
Any data breach will be reported to the ICO within 72 hours of the Charity becoming aware of the breach. If the breach is likely to result in a high risk of adversely affecting individuals’ rights and freedoms, we will also inform those individuals without undue delay.
Any personal information we hold about you is stored and processed under our Data Protection Policy in line with the Data Protection Act 1998.
We will never release, distribute or sell your personal information to third parties unless we have your permission, or the law requires us to.
- Your Rights
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- The right to request a copy of your personal data which the Charity holds;
- The right to request that the Charity corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for that to retain such data;
- The right to withdraw your consent to the processing at any time
- The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable).
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data, (where applicable);
- The right to lodge a complaint with the Information Commissioners Office.
If we wish to use your personal data for a new purpose, not specified in this Policy, we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
If your personal details change, please update us by means of a formal communication (email or letter) in order that we can ensure that our records are up-to-date.
- Links from our Website
Our website may contain links to other websites. Please note that we have no control over websites outside our own domain (www.jmbeducationalfund.org.uk). If you provide information to a website to which we link, we are not responsible for how that website stores or uses your data or your privacy on that website.
- Contact Details
To exercise all relevant rights, queries or complaints please contact us through either of the following:
JMB Educational Fund
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.